Instructions Stationary Templates

Instructions Stationary Templates

This gorgeous professional career marketing package is designed for easy editing and use in MS Word.  MS Word is the industry standard used by Recruiters, Agencies, and Applicant Tracking Systems all over the world, so you must have a resume in MS Word.

Multiple Uses

Digital: Use on email, websites, and social media

Print:  Use in face-to-face meetings, interviews, and networking, and sales.

Opening Your Files

If your purchase includes zip files in the download, you will need to unzip these to access the files.  A zip file is a folder containing multiple files

The image on the left is a regular file folder

The image on the left is a zip file (zipped folder).

On most Windows computers you can right click on the folder and in the drop-down menu select “Extract all”.  If you do not have a zip utility on your computer you can download 7-Zip free to open this.

Download 7-Zip

Personalizing Your Word Templets

Pro Editing Tip

Always make a copy of the original before you do anything to a document.  Do your work in the copy.  That way if you mess up, you can just go back to the previous document.  I also make copies as I work so that I have the document saved at various stages of development.  If I mess up at any point. I can go back to the last previous version without having to start all over.

Changing Text

To edit (change) text: Click on the text and overwrite it with your own.

Changing Text Inside Headers, Footers, Sidebars

Click inside the boxed area to activate it, then click the text you want to change and overwrite it.

Changing Text Inside Tables and Boxes

Just click inside the table to access the table content.  Then, click on the  text and overwrite it.  NOTE: Tables and boxes have outer perimeters, so do not try to put in more than the space allows.  If you do it will mess up the layout.  The design gives you plenty of room.

Changing Slider Bars

Not all designs have movable sliders, but if you do, just grab the edge of the color bar inside the outline bar and drag it.

Personalizing Your PDF Templets

Pro Editing Tip

Always make a copy of the original before you do anything to a document.  Do your work in the copy.  That way if you mess up, you can just go back to the previous document.  I also make copies as I work so that I have the document saved at various stages of development.  If I mess up at any point. I can go back to the last previous version without having to start all over.

Changing Text in Adobe Acrobat Reader

The Acrobat documents use form fields.  Open the document in Acrobat Reader and click on any form field to overwrite the text with your own.

Changing Images in Adobe Acrobat Reader

Some of the styles contain feature images.  If you have a feature image you can choose to use that image or change it.  To change, click on the image and a dialog box will open.  You will see an option to “Clear Image” to remove it altogether, or “Browse” to select a new image from your computer. 

What is a feature image and do I have one?  Backgrounds, borders, boxes, lines are elements o the style and cannot be changed.  If you do not prefer these, it is best to choose a different style. Feature images are boxes with graphic illustrations or photos which serve as a centerpiece for the material.  For example if your materials have an Android robot and you are not an Android developer, you may choose an image with represents your profession, your style, personality or tastes..

Preparing to Print

Consider the Printer

For a printed version to use professionally you may want to take your file to a print shop or copy for a higher quality.  You can also print on your printer.

PDF Best Practice

Convert your MS Word doc to PDF before printing.  This is a best practice because the Word doc can come out with some differences on different equipment, both computers and printers.  Uploading, downloading, and transmitting via email can also cause damage to the rendered image.  The solution is to convert to PDF which is stable across and devices and in transmission. The PDF can also be opened on any machine with free Adobe Acrobat Reader and can be opened with Acrobat in any web browser.

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Note:  There are 3 checkboxes automatically checked on the download page.  Uncheck these unless you really want this stuff.

How to Covert a Word doc to a PDF

  1. Open the document
  2. On the “File” menu select  “Save as” then select  “PDF”

NOTE: Do NOT choose “File” then “Save as Adobe PDF”.  You will still get a perfectly nice PDF document either way.  The difference is that if there are embedded fonts in the Word doc, they will not transfer over to the PDF using the Microsoft utility option “Save as PDF”.

Print Settings

Whether you are printing a Word Doc or a PDF be sure to check the print settings before printing.  printer setting to make sure size, margins, and dpi (or ppi) are the same as in the document settings.

In Microsoft Word

Go to: File>Print.  You will see two sub menus:  Print Settings and Printer.  Check both to make sure the match the settings in the document.  In Word this is Home>Layout, then check margins and size.

In Adobe Acrobat Reader

Go to: File>Print.  You will see these sections.  Check each one. Most of the time you will not need to do anything here but you just want to check and make sure before you print.

  • Pages to Print – subsection: Options
  • Page Size & Handling
  • Page Setup – this is a small button on the bottom left corner – click to open this and check.
Finally look at the top where it shows the printer that is selected.  Make sure it is the correct printer then check the specifics.
  1. Click “Properties” and check the orientation and size.
  2. Click “Advanced” button to the right of the “Properties” button – this is where you can select Print to Image or Print to File.  If you are outputting to a paper copy you want to leave it Print to Image.  You can click Print to File if you want to save it on your desktop.  This is handy in cases in which you are receiving a document an you cannot save it, you can print it to file to save a copy on your computer.  Probably more information than you needed, but good to know!
  3. Finally click “Properties” and then the “Advanced” button at the bottom right of the Properties box.  This one is actually important. This is where you set the quality resolution.  You can leave it as is and get a decent printout, but if you are going for professional use, I will always change the resolution to 600dpi.  Most people say 400dpi is a good high resolution, but I like 600dpi.  Especially if you are going to a print shop and you choose a good quality paper that supports high definition you will get a great looking copy this way.
Quality Presentation
  • Print professional documents on a nice quality special paper with some weight. I personally like a 60pb to 80lb stock.
  • Cotton rag or linen is a traditional, upscale, professional look.
  • Parchment is a high quality, polished and classic look.
  • If you want to look classy, but really stand out, go with a velum.
  •  It is best to use a white or off-shite with no graphic background.

Special Instructions for Specific Pieces

Letterhead

You have two letterheads: MS Word and PDF.  Personalize both and you can use them on your computer.  The PDF letterhead is specifically created so that you can print it, or have it printed as traditional paper stationary letterhead.

Note Card

Your Note Card template is designed so you can customize it and use the same personal brand design as a Thank You Card, Follow-Up Card, Invitation Card, Confirmation (Looking forward to meeting you!) 

Use as digital to send a card by email or as printed card.

Customizing Your Note Card

The note card has a “Greeting” field on the front. You can change the greeting here and some designs have more room where you can add a message.  If not write your message in your email and attach the card as an image so it will show inline.  If you print it, it is intended to print as a post card with your handwritten message on the reverse side.

Printing Your Note Card

The Note Card is 6”x 4” size, so you can print one per page and cut it or two per page and cut them.  This is how to print multiple per page from Adobe Acrobat Reader.

  1. On the menu select “File” > “Print” to open the print dialog box.
  2. In the print dialog box select “Multiple”
  3. Choose “Custom Settings”: 1 x 2
  4. Page Order: Horizontal     Orientation: Landscape
  5. Click “Print”

Note: Print to printer for hard copy.  Print to PDF to take a full sheet to print shop for printing.

Business Card

Open your business card template in Adobe Acrobat Reader.  Type your information into the fields and save. 

  1. On menu select “File” > “Print” to open the print dialog box.
  2. In the print dialog box select “Multiple”
  3. Choose “Custom Settings”: 2 x 5
  4. Click “Print”

Note: Print to printer for hard copy.  Print to PDF to take a full sheet to print shop for printing.

Use this business card digitally or on print.  Use in email, web, and social media.   The digital business card is a great email signature.  You upload or cut and past into email as a PDF or image file. 

Convert PDF to Image File

There are several free PDF to image converters available for desktop, online and mobile, for both Windows and MAC. 

Windows: PDF to JPEG Converter – It actually will covert to a variety of image formats.

Convert PDF to Image natively on MAC PDF to JPEF Converter on the App Store

Email Header

Upload or copy/past your personalized email header into your email same as business card instructions above.

How to Customize Your Email

Brand Your Outgoing Emails:  There are three ways to do this.  I like to make all 3 available to me in my email client. The branded header or your digital business card could be used as a footer or used as your email signature.  Experiment with it to see how you like it best. You can also add the business card to your signature or include it as an attachment.

Compose New Email:  Place cursor on the top left corner and insert header/footer image. Browse to image file, click it to insert.

Create as a Draft:  You can save the created blank email with header/footer as a draft.  Open the draft and make a copy to use it to compose a new email.

Canned Responses:  Open the canned responses option in your email client.  Create a new canned response and insert the email header/footer.  You can use this as a blank email or you can create various canned response emails with your header.  You will need to install a canned responses add-in for both Outlook and Gmail.

Quick Parts (MS Outlook):  Highlight the part in your email that you want to use (i.e. the header in the email or some custom message with it to create various responders.  With the content highlighted, on the menu select “Insert” > “Quick Parts”.

Templates:  In Gmail create your blank email with header (and footer if you like), click the hamburger icon on the bottom right (3 vertical dots).  Select “Templates”, “Save draft as template”.  You will need to install a template add-in to Outlook.  Gmail will provide for templates standard..

Email Signature:  The graphic or business card can be used in your email signature.  Create a custom signature by opening the signature dialog box (options or preferences usually) and insert as image.  You will need to screen capture an image of the business card with the Windows Snipping tool and save as a PNG.

Free Tools

Download 7-Zip

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